TIMESHEET & INVOICE PORTAL

CoROM-FIN-INV-001 | All submissions are processed in accordance with CoROM's Timesheet & Invoice Policy

Help: 📖 User Guide ⚖️ Policy 📞 Contact Us

Your Details

Type & Route

Submission

Bank Details

Invoice

Review & Submit

Your Details Step 1 of 6

Full Legal Name *

Email Address *

CoROM Contract Reference (if known) Refer to your signed contract or Instructor Engagement letter

Your Role / Position

Activity Type & Submission Route Step 2 of 6

Select the activity type that matches your contract. This determines what information you must provide and how your submission is processed.

✓ TYPE A

General Contractor Work

Ongoing work under an Independent Contractor Services Agreement. Billed monthly by hours worked.

Deadline: 5th of following month

✓ TYPE B

Teaching / Instructor Work

Teaching, facilitation or simulation under a Short-Term Instructor Engagement Contract. Daily rate.

Deadline: Within 5 working days after course end

✓ TYPE C

Fixed-Fee / Task-Based Work

Fixed deliverable or project milestone under a Project Service Agreement. No hours recorded.

Deadline: Within 10 working days of task completion

Please select an activity type.

Select the submission route for this activity.

✓ ROUTE A

Budget Holder Approval

Standard route. Applies to all teaching and general contractor activities. Submission is routed to your designated Budget Holder before payment.

✓ ROUTE B

Direct Submission

Executive Team budget only. Applies to operational, marketing, or institutional contractor activities within Executive-owned budgets.

Please select a submission route.

Budget Holder * Select the Budget Holder responsible for this activity's budget. List is loaded from CoROM records. Could not load budget holder list — please refresh or contact accounts@corom.edu.mt.

Please select a Budget Holder for Route A submissions.

Type A — General Contractor Timesheet Step 3 of 6

Billing Month *

Billing Year *

Hourly Rate (EUR) * As specified in your contract Schedule B

Monthly Hours Cap (contracted) * Maximum hours per month per your contract

Activity Log *

Record each activity on a separate line. Minimum billing unit is 0.5 hours. Descriptions must be specific enough for the Budget Holder to verify against your contract scope (Section 5.2).

Date	Activity Description	Hours

Total Hours: 0.0 Cap: — Total Amount: €0.00

⚠ Hours Cap Warning: Your total hours exceed or approach your contracted monthly cap. Per Section 6 of CoROM-FIN-INV-001, prior written Budget Holder approval is required before performing work beyond the cap. Retrospective approval will not normally be granted.

Type B — Teaching / Instructor Timesheet Step 3 of 6

Course Name *

Course / Event Date(s) *

Location *

Contract / Engagement Reference (if known)

Daily Rate (EUR) * As specified in your Instructor Engagement Contract

Days Instructed * Include preparation time. Full and half days only.

Days: 0 Daily Rate: €— Total Amount: €0.00

Type C — Fixed-Fee / Task-Based Submission Step 3 of 6

For Type C submissions, hours worked are not recorded. The Budget Holder verifies task/milestone completion against the contract. (Section 5.2 — Type C)

Task / Deliverable Description *

Milestone / Payment Stage Reference * As referenced in your contract payment schedule

Fixed Fee / Instalment Amount (EUR) * Must not exceed the contracted fee for this stage

Period Start Date *

Period End Date *

Fixed Fee / Instalment Claimed

€0.00

Bank Details Step 4 of 6

Please confirm the bank account to which payment should be made. CoROM processes all payments by SEPA Credit Transfer. Ensure your IBAN and BIC are correct — CoROM accepts no responsibility for payments made to incorrectly stated accounts.

Account Holder Name * May differ from your name if using a business account

Bank Name (optional)

IBAN * Remove spaces — enter as a continuous string

BIC / SWIFT * 8 or 11 character code

Important: Your bank details are transmitted securely with your submission. If your banking details have changed since your last submission, please also notify accounts@corom.edu.mt directly. CoROM makes payments in EUR (SEPA) only.

Invoice Upload & Certification Step 5 of 6

CoROM cannot process payment without a valid invoice (Section 5.3). Your invoice must be attached before this submission can be finalised. The amounts on the invoice must match your timesheet exactly.

📎

Click to attach your invoice

Accepted formats: PDF, Word, JPEG, PNG | Max 10 MB

An invoice is required. Please attach your invoice before continuing.

Your invoice must comply with Section 7 of CoROM-FIN-INV-001 and include: issuing party details, CoROM as recipient, unique invoice number, date, contract reference, billing period, description of services, fee calculation, VAT statement, total in EUR, and your IBAN/BIC.

✍️ Certification

I certify that the information provided in this submission is accurate and complete, and that all hours and activities claimed were genuinely and necessarily spent on authorised CoROM activities within the scope of my signed contract. The attached invoice is genuine and has not been submitted for payment to any other party. I understand that submitting false, inflated, or fabricated records may constitute a criminal offence under Maltese law (CoROM-FIN-INV-001, Section 12.2).

Please read and confirm the certification statement before proceeding.

Review & Submit Step 6 of 6

Please review your submission carefully before submitting. Once submitted, your timesheet cannot be edited. Use the Back button to correct anything.

✅

Submission Received

Your timesheet and invoice have been submitted successfully. Please retain your reference number for all correspondence.

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