CoROM Timesheet & Invoice Portal

Your Details Step 1 of 6

Full Legal Name *

Email Address *

CoROM Contract Reference (if known) Refer to your signed contract or Instructor Engagement letter

Your Role / Position (optional)

Activity Type & Submission Route Step 2 of 6

Select the activity type that matches your contract.

✓TYPE A

General Contractor Work

Ongoing work under a Service Agreement. Billed monthly by hours worked.

Deadline: 5th of following month

✓TYPE B

Teaching / Instructor Work

Teaching or facilitation under an Instructor Engagement Contract. Daily rate.

Deadline: Within 5 working days after course

✓TYPE C

Fixed-Fee / Task-Based Work

Fixed deliverable or project milestone. No hours recorded.

Deadline: Within 10 working days of task

Please select an activity type.

Select the submission route.

✓ ROUTE A

Budget Holder Approval

Standard route. Submission is reviewed by your Budget Holder before payment.

✓ ROUTE B

Direct Submission

Executive Team budget only. Submitted straight to the Financial Controller.

Please select a submission route.

Budget Holder * Select the Budget Holder responsible for this activity's budget

Please select a Budget Holder.

Type A — General Contractor Timesheet Step 3 of 6

Billing Month *

Billing Year *

Hourly Rate (EUR) * As specified in your contract Schedule B

Monthly Hours Cap * Maximum hours per month as per your contract

Activity Log *

Record each activity on a separate row. Min 0.5 hrs per entry. Descriptions must be specific enough for the Budget Holder to verify (Section 5.2).

Date	Activity Description	Hours

Hours: 0.0 Cap: — Total: €0.00

⚠ Cap Warning: Total hours approach or exceed your contracted cap. Prior written Budget Holder approval is required before performing work beyond the cap (Section 6).

Type B — Teaching / Instructor Timesheet Step 3 of 6

Course Name *

Course / Event Date(s) *

Location *

Engagement Reference (if known)

Daily Rate (EUR) * As specified in your Instructor Engagement Contract

Days Instructed * Include preparation time. Full and half days only.

Days: 0 Rate: €— Total: €0.00

Type C — Fixed-Fee / Task-Based Submission Step 3 of 6

For Type C, hours are not recorded. The Budget Holder verifies task/milestone completion against the contract (Section 5.2 — Type C).

Task / Deliverable Description *

Milestone / Payment Stage Reference * As referenced in your contract payment schedule

Fixed Fee / Instalment (EUR) * Must not exceed the contracted fee for this stage

Period Start Date *

Period End Date *

Fixed Fee / Instalment Claimed

€0.00

Bank Details Step 4 of 6

Please confirm the bank account to which payment should be made. CoROM processes all payments by SEPA Credit Transfer.

Account Holder Name *

Bank Name (optional)

IBAN *

BIC / SWIFT *

CoROM makes payments in EUR (SEPA) only. If your bank details have changed since your last submission, also notify accounts@corom.edu.mt directly.

Invoice Upload & Certification Step 5 of 6

CoROM cannot process payment without a valid invoice (Section 5.3). The invoice amounts must match your timesheet exactly.

📎

Click to attach or drag & drop your invoice here

PDF only | Max 10 MB

An invoice PDF is required. Please attach your invoice.

Your invoice must include: issuer details, CoROM as recipient, invoice number, date, contract reference, billing period, description of services, fee calculation, VAT statement, total in EUR, and your IBAN/BIC (Section 7).

✍️ Certification

I certify that the information in this submission is accurate and complete, and that all hours and activities claimed were genuinely spent on authorised CoROM activities within the scope of my signed contract. The attached invoice is genuine and has not been submitted for payment to any other party. I understand that submitting false or fabricated records may constitute a criminal offence under Maltese law (Section 12.2).

Please read and confirm the certification statement.

Review & Submit Step 6 of 6

Please review your submission carefully. Once submitted it cannot be edited. Use ← Back to correct anything.

✅

Submission Received

Your timesheet and invoice have been submitted. Please keep your reference number for all correspondence.

—

Budget Holder Approval

Policy Reference: CoROM-FIN-INV-001 Section 12.3
By approving this submission you confirm the work is within the approved budget and contractual scope. This action cannot be undone.

Your Name *

Decision *

Comment (required if declining)

This link is single-use. Once submitted the decision cannot be changed.

TIMESHEET & INVOICE PORTAL

General Contractor Work

Teaching / Instructor Work

Fixed-Fee / Task-Based Work

Budget Holder Approval

Direct Submission

✍️ Certification

Submission Received